Two-Factor Authentication (2FA)
2 Factor Authentication (2FA) adds an extra layer of security by requiring users to verify their identity using two authentication methods before accessing an Intelligent Document Management System (DMS), protecting sensitive documents and strengthening enterprise security and compliance.
Challenges
Understanding the business challenges this feature is designed to eliminate
KeY Capabilities
Multi-Factor User Verification
Require users to verify their identity through passwords combined with one-time passwords (OTPs), authentication apps or other verification methods before accessing documents.
Secure Access to Enterprise Documents
Protect confidential documents and repositories by ensuring only authenticated users can access sensitive business information.
Role-Based Authentication Policies
Configure authentication requirements based on user roles, departments, access levels or business-critical document repositories.
Remote & Mobile Access Security
Enable secure access to documents from remote locations and mobile devices while maintaining enterprise security and data protection standards.
Enhanced Compliance & Audit Readiness
Strengthen information security, support regulatory compliance and maintain secure document governance through controlled authentication mechanisms.
FAQ’s
Frequently Asked Questions
Can I create different sets of metadata for different document types?
Yes. You can define metadata templates based on document categories (e.g., invoices, contracts, employee forms).
What metadata field types are supported?
Text fields, dropdowns, dates, checkboxes, numbers, radio buttons, multi-select fields and more.
Can metadata be made mandatory for document uploads?
Absolutely. You can configure rules that enforce metadata completion before document submission.
Can users edit metadata later?
With proper role-based access, metadata fields can be edited, versioned and audited.
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