This blog explores the hidden costs of manual processes and showcases how automated form submissions, real-time approvals and seamless integration with HR workflows can cut onboarding time by up to 70%.
In a competitive hiring landscape, a smooth and efficient onboarding process isn't just a nice-to-have, it's a business necessity. Yet, many organizations still rely on outdated, paper-based processes that slow down onboarding, frustrate new hires and burden HR teams. From missing forms to manual approvals, the inefficiencies of paper-based onboarding can delay productivity and impact employee retention.
Enter digital HR forms powered by Forms+. With intuitive form builders, seamless integrations and automated workflows, Forms+ transforms onboarding into a fast, structured and compliance-ready experience.
Relying on physical forms leads to more than just clutter—it directly impacts business outcomes:
Delays in Start Dates: Waiting for forms to be filled, scanned and approved can push back start dates, especially in remote or hybrid environments.
Manual Data Entry Errors: Re-entering data from paper forms into HR systems increases the chances of mistakes.
Lost or Incomplete Documents: Paper forms are prone to being misplaced, causing compliance risks and forcing HR to chase down missing details.
No Real-Time Tracking: HR teams struggle to know where each onboarding case stands—who has submitted what, what’s missing and what’s approved.
Poor First Impressions: A slow, unorganized onboarding process can sour a new hire's experience, affecting engagement and retention.
According to Sapling HR, companies with poor onboarding processes are twice as likely to experience employee turnover within the first year.
Replacing paper with digital HR forms simplifies the onboarding process and sets the foundation for a modern employee experience.
New hires can access and complete onboarding forms online from any device—even before their first day. Common forms like:
…can all be digitized with Forms+, ensuring accuracy and fast submission.
Forms+ enables field-level rules like:
Mandatory fields
Forms submitted through Forms+ are instantly routed via FLOW+ workflows to the appropriate stakeholders (e.g. HR, IT, Finance, Managers). Approvers receive alerts and the system logs timestamps at every step.
Digital forms automatically capture consent, timestamps and version control—essential for labor law and data privacy compliance (DPDP, GDPR, etc.). HR teams can download audit-ready records anytime.
A leading manufacturing firm with 6,000+ employees struggled with onboarding delays due to paper-based forms and disconnected workflows. After deploying Forms+ with FLOW+:
Forms+ is built for enterprise-grade HR transformation:
Whether you're onboarding 10 or 10,000 employees, Forms+ helps you do it faster, smarter and with complete control.
Digitizing your HR onboarding forms is no longer a future plan—it’s a necessity for efficient, error-free and scalable HR operations. With Forms+, you eliminate paperwork, automate follow-ups and accelerate onboarding by up to 70%, all while maintaining full visibility and compliance.
Ready to replace paper chaos with digital precision?
Book a demo of Forms+ today and simplify onboarding like never before.
