What is Electronic Signatures (Generic)

Electronic signatures or eSignatures are digital equivalents of handwritten signatures used to sign documents electronically. They indicate the signer’s intent to approve, consent or agree to the contents of a document, providing a legally binding way to authenticate documents online. eSignatures streamline signing processes, enhance security and eliminate the need for physical paperwork.

What is Electronic Signatures (DMS)

In a Document Management System (DMS), electronic signatures (eSignatures) enable users to sign, approve and validate documents digitally within the platform. This feature ensures faster workflows, enhanced security, legal compliance and improved traceability by integrating signing capabilities directly into document workflows and storage.

Key Features

• Legally Binding Signatures: Compliant with global standards such as EIDAS, ESIGN and UETA for legal validity.

• Multi-Level Authentication: Ensures signer identity through email, OTP, digital certificates or multi-factor authentication.

• Workflow Integration: Allows documents to move seamlessly through approval and signing workflows.

• Audit Trails & Timestamping: Records signature details, timestamps and signer identity for legal and compliance purposes.

• Support for Multiple Signers: Enables sequential or parallel signing by multiple parties.

• Mobile & Cloud Accessibility: Sign documents anytime, anywhere, from any device.

• Document Integrity Protection: Uses encryption and tamper-evident seals to ensure documents remain unaltered after signing.

Benefits

• Faster Approvals: Accelerates document signing and approval cycles from days to minutes.

• Enhanced Security: Ensures signer authenticity and document integrity with secure verification methods.

• Legal Compliance: Meets global legal standards for electronic signatures.

• Cost & Time Savings: Eliminates printing, courier and manual processing costs.

• Improved Workflow Efficiency: Integrates seamlessly with document processes for smoother operations.

• Better User Experience: Simplifies signing for clients, employees and partners.

Conclusion

Electronic signatures (eSignatures) are a crucial component of modern digital document workflows. By replacing traditional wet signatures with secure, legally valid digital alternatives organizations can streamline approvals, enhance compliance and accelerate business processes — all while reducing costs and improving the overall user experience.