Mukand Ltd. is widely known for its engineering excellence and large-scale operations. With a substantial workforce employed across various units, HR plays a pivotal role in ensuring streamlined document access, lifecycle management and regulatory alignment.

The Transformation Initiative

To support internal modernization, Mukand chose to implement DMS+, a robust document management platform purpose-built to handle high-volume, enterprise-grade digital records. This move ensured standardized practices, enhanced visibility and faster HR operations across entities.

Implementation Approach

• Platform Deployment: Mukand rolled out DMS+ within its secure IT infrastructure, leveraging enterprise-grade permissions and scalability to support thousands of records efficiently.

• Structure Design & Custom Indexing: The team developed a tailored folder structure and indexing logic based on parameters such as employee ID, department, document type and issuance date. This ensured ease of access and uniformity across locations.

• Stakeholder Alignment: Inputs from HR and project teams were incorporated into the document taxonomy. Following feedback-based iterations, the final structure was formally approved for rollout.

• Document Collection & Scanning: Employee files from various Mukand entities were systematically collected and digitized using high-resolution scanners to maintain clarity and long-term archival integrity.

• Smart Indexing & Metadata Tagging: Each digital record was organized using structured metadata, ensuring that information could be quickly retrieved via keyword or category search.

• Quality-Assured Uploads: Verified and indexed files were uploaded to the centralized DMS+ system, now serving as the company’s single source of truth for all HR documents.

Key Outcomes

• Centralized Repository Across Entities: A unified digital platform now houses all employee documents with secure, role-based access, supporting consistency and transparency.

• Faster HR Task Completion: Tasks like onboarding, appraisals, audits and verifications became faster and more efficient due to instant access to records.

• Reduced Operational Costs: Digitization eliminated the need for physical storage, document couriering and off-site filing, freeing up resources for core HR activities.

• Regulatory Compliance Assurance: The digital repository ensures full alignment with labor documentation standards and audit requirements, with complete traceability.

Teams Involved

Mukand Projects Team Mukand HR Department DMS+ Implementation & Digitization Team

Conclusion

Mukand Ltd.'s HR document digitization journey with DMS+ is a prime example of how forward-looking manufacturing organizations can drive efficiency, reduce costs and achieve digital excellence. With a robust, scalable document management solution now in place, Mukand’s HR function operates with enhanced speed, security and compliance—paving the way for sustained organizational agility.