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How DMS+ Automates Legal Contract Creation

This blog dives into how DMS+ automates every stage of legal contract creation. From smart templates and clause libraries to workflow approvals and eSignatures. Learn how legal teams can boost speed, accuracy and compliance while eliminating version chaos and missed deadlines.

Avishek Roy Chowdhury • May 28, 2025

How DMS+ Automates Legal Contract Creation

Legal contracts are the backbone of any business relationship—be it with employees, vendors, clients, or partners. But the process of drafting these contracts manually is time-consuming, error-prone, and inconsistent. For legal departments, this often means spending valuable hours revising outdated templates, tracking versions, and chasing down approvals.

DMS+ transforms this entire workflow through automation, empowering legal teams to create, review, and manage contracts faster, with greater accuracy and compliance. This blog walks through how DMS+ automates the legal contract creation process from start to finish.

The Problem with Manual Contract Creation

Before diving into automation, it’s important to understand the typical issues legal teams face when handling contracts manually:

Time wasted in editing static templates

Inconsistent language and clause usage

Delayed reviews and approvals

Disorganized storage and retrieval

No audit trail or visibility of edits

Manual methods increase legal risk and reduce efficiency—something no modern business can afford.

Step-by-Step: How DMS+ Automates Legal Contract Creation

1. Smart Contract Templates

DMS+ allows legal teams to configure dynamic templates that serve as the foundation for all common contracts (e.g., NDAs, SLAs, MSAs, employment agreements).

Templates include fillable fields for variables like party name, effective dates, jurisdiction, payment terms, etc.

Teams can pre-load different versions based on contract type, geography, or risk level.

Result: Legal no longer starts from scratch. Contracts are created in minutes, not hours.

2. Centralized Clause Library

DMS+ provides a central clause repository that contains pre-approved, standardized clauses for different scenarios.

Legal teams can select clauses based on use case (e.g., termination, liability, confidentiality).

Changes in legal language due to policy or regulation can be updated centrally reflected automatically in new drafts.

Result: Ensures compliance and uniformity across all legal documents.

3. Automated Data Population

When a new contract is initiated, DMS+ can pull data from integrated systems like CRM, HRMS, or ERP to auto-populate fields.

For example:

Client name, address, and contact pulled from CRM

Employee name and ID pulled from HRMS

Result: Reduces manual entry and the risk of errors.

4. Workflow-Driven Collaboration & Review

Once a draft is ready, DMS+ automatically routes the contract through a custom approval workflow based on the organization’s hierarchy or the contract value and risk.

Legal heads, finance teams, and department managers can review and comment in real-time.

Changes are tracked and versioned automatically.

Approvals are timestamped and logged.

Result: Zero email chaos. Faster, traceable collaboration across teams.

5. eSignature Integration

DMS+ integrates with popular digital signature platforms (e.g., DocuSign, Adobe Sign), enabling secure and legally valid contract execution.

Users can sign from anywhere.

The signed copy is archived automatically with metadata and audit logs.

Result: Seamless contract finalization—no printing, scanning, or mailing required.

6. Centralized Storage & Searchability

Once signed, contracts are stored in a central repository with advanced metadata tagging.

Search contracts by party name, expiry date, clause type, or contract value.

Set retention policies and expiration alerts.

Enable role-based access to control who can view or edit.

Result: Instant retrieval during audits, renewals, or disputes.

7. Automated Renewals & Notifications

DMS+ ensures that contracts don’t go unnoticed after signing. The system sends alerts for:

Upcoming expirations

Auto-renewals

Mandatory review dates

Milestone obligations (e.g., payments, deliveries)

Result: Avoid missed deadlines, penalties, or lapses in legal protection.

Real-World Use Case

A leading IT services company used DMS+ to automate their client and vendor contracts. Before automation, their legal team managed over 300 active contracts manually, leading to frequent renewal misses and inconsistent terms.

After DMS+:

Contract creation time dropped by 60%

100% of renewals were completed on time

Legal escalations related to outdated clauses dropped significantly

Why DMS+ Is the Right Solution for Legal Contract Automation

End-to-End Automation: From draft to sign-off to storage, everything is streamlined in one platform.

Compliance & Risk Reduction: Central clause control, audit trails, and real-time logs ensure every contract is compliant.

Custom Workflows: Tailored approval routes for different departments and contract types.

Integrations: Compatible with ERP, HRMS, CRM, and eSign tools for a connected experience.

AI-Enhanced Search & Analytics: Find clauses, monitor trends, and track contract health with ease.

Conclusion

Automating legal contract creation is no longer optional—it's essential. With increasing workloads, tightening compliance, and rising business demands, legal teams need tools that help them move fast without compromising accuracy or control.

DMS+ is built for exactly this purpose—bringing agility, standardization, and visibility into every step of the contract lifecycle.

Want to See Legal Contract Automation in Action? Book a free demo of DMS+ and empower your legal team to do more with less.

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