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How DMS+ Streamlines Real Estate & Infrastructure Projects

This blog explores how DMS+ helps real estate and infrastructure projects avoid costly delays, ensure RERA compliance and digitize complex document workflows. With centralized storage, automated approvals and role-based access, DMS+ delivers the digital backbone modern construction projects need.

Avishek Roy Chowdhury June 19, 2025

How DMS+ Streamlines Real Estate & Infrastructure Projects

Introduction

Real estate and infrastructure projects are data-intensive by nature; requiring precise documentation, regulatory compliance and multi-departmental coordination. Yet, traditional document handling methods continue to cause delays, errors and compliance risks. According to industry data, 98% of megaprojects experience budget overruns and 77% are delayed due to issues like documentation errors, miscommunication and compliance lapses.

To build without bottlenecks, developers need a centralized, intelligent and compliant system. DMS+ offers exactly that—a Document Management System that transforms documentation workflows, streamlines compliance and accelerates project timelines.

Industry Challenges in Real Estate & Infrastructure

Megaprojects in India and across the globe face three primary bottlenecks:

    • Project Overruns: Nearly all megaprojects go over budget or time due to poor documentation control.

    • Compliance Penalties: Manual tracking often causes 35% delays in compliance, resulting in fines.

    • Data Conflicts: Without version control, teams often use outdated blueprints or incomplete reports, leading to costly errors and work re-do’s.

Regulatory Documentation Compliance (RERA & Beyond)

The Real Estate Regulatory Authority (RERA) mandates thousands of project documents to be maintained at different stages—land acquisition, construction, finance, sales and handover.

Key RERA Mandates:

    • Title Deeds & Encumbrance Certificates
    • Quarterly Progress Reports with images
    • Buyer-Seller Agreements & Sales Documents
    • Audit-Ready Financial Disclosures
    • CRM and Communication Records

Missing any of these documents during audits can result in fines of ₹10 lakhs or up to 5% of project value.

The Power of Centralized Information with DMS+

A scattered approach to document management—shared folders, personal drives, WhatsApp PDFs—leads to chaos. DMS+ centralizes your documentation into one secure, searchable repository.

Highlights:

    • Role-based document access
    • Automatic version control and audit trails
    • Centralized repository with cloud or on-premise options
    • Seamless integration with ERP, HRMS, CRM and compliance systems

With instant retrieval and structured filing, DMS+ eliminates bottlenecks across departments: legal, finance, engineering, procurement and customer relations

Key Features of DMS+ for Real Estate & Infrastructure

    • Advanced OCR & Metadata Extraction: Digitize physical documents and tag them with project codes, locations, SPV names, etc.
    • Automated Compliance Reminders: Receive alerts for periodic uploads—critical for RERA and ESG submissions.
    • Custom Workflows & Dashboards: Track document status, pending approvals and compliance gaps in real-time.
    • Secure Sharing & External Access Logs: Share sensitive documents (e.g., agreements, BOQs) with contractors, auditors, or investors with full traceability.
    • SPV-Level Segregation: Manage multiple special purpose vehicles (SPVs) within a single system while maintaining data walls and access control.

Why DMS+ Is Built for This Sector

Real estate and infrastructure projects require document systems that:

    • Scale across multiple sites and departments
    • Support complex compliance requirements
    • Integrate with legacy systems and modern cloud apps
    • Maintain data security, audit trails and user accountability

DMS+ delivers all of the above with:

    • No/low code configuration
    • Modular rollout and quick implementation
    • Industry-specific features (e.g., RERA templates, construction folders)
    • Smart automation for compliance tracking, letterhead generation and digital handover records

Conclusion

In the race to build faster, safer and more sustainably, digital tools like DMS+ are no longer optional—they are foundational. By digitizing documentation, automating compliance and connecting departments, DMS+ helps project managers, legal teams, finance heads and engineers stay aligned and audit-ready.

Ready to eliminate bottlenecks in your next project?

Book a demo of DMS+ and explore how we empower real estate and infrastructure teams to build without delays.

Unlock the Future of Document Management

Discover a new era of efficiency, where powerful features and intuitive design work together to elevate your file management experience.

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